Office Assistant

  • Full time
  • 0-10 employees
  • Reports to : CEO
  • Industry : Banking/Financial services
  • Remuneration : R168,000 PA


The primary role of the Office Assistant is to support the CEO and IOBSA Team by managing all aspects of meetings, events, conferences and administration support.

In this role they will be required to:

Ensure compliance and best practice with all institute, legislative and industry procedures.

Be the point of contact for planned conferences and events.

Assist with administration, special projects and communication where directed.

In all areas, the Office Assistant will work closely with the CEO, Ops & Compliance Manager and Administrators.

Job Description
Effectively manage communication and operational relationships with the stakeholder/industry universe as directed.
Prepare all meeting packs for internal meetings.
Set up meetings with Directors and others upon request.
Take minutes of meetings and forward to CEO within 48 hours of meeting for review (note due to Directors being employed full time, many meetings take place in the evenings).
Obtain quotations for conferences, flights etc for the CEO, office team and Board.
Assist Operations and Compliance Manager with annual (SAQA and other) audit preparation.
Oversee Conference arrangements to ensure efficient and professional conferencing.
Assist Senior Administrator in sourcing content for webinars and website to keep members updated on legislative requirements on request.
Deliver on KRA’s in Balanced Scorecard.
Support the Office Team by assisting with queries, special projects etc.
Assist members with queries.
Administration pertaining to the generation of certificates for bulk sales.
Any other duties that may arise as directed by the CEO.
Employees are provided with the means to perform their duties
We actively develop a culture of accountability
We actively develop a culture that demonstrates a genuine interest in the well-being of the team

Key responsibilities:

Set up meetings, prepare meeting packs, take minutes and deliver within 48 hours after the meeting.

Obtain quotations for events, accommodation, travel and conferences. Submit for payment upon approval.

Attend and set up for such events when required.

Assist with certificates for bulk sales.

Assist Team with administration, member queries and projects.

Prepare communications when requested.

Assist with sourcing of articles for our website.

Continuously educate yourself on the changes in the regulatory landscape that may affect the Institute.

Personal Characteristics

Motivated, committed and disciplined

Professional communication skills

Enthusiastic team player

Flexible approach and multi-tasking ability

Excellent time management

Preferred Qualifications and experience

A minimum of NQF5 in Business/Banking/Communications/Event Management

A post graduate qualification will be advantageous

A minimum of 2 years experience in an administration support role, preferably as a personal assistant or administrator.

A good understanding of the Banking environment in South Africa.

What we offer

A flexible work approach – whether working from our office in Morningside, Jhb or from a remote location, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and mindset are championed.

You will assist in fostering a culture of equity, diversity and inclusion, a safe and respectful workplace where we invite everyone to bring their whole selves to work, using their unique talents, diverse backgrounds and expertise to create transformational outcomes for our team, members and stakeholders. We believe in potential and assisting people in reaching theirs.

Being a Non-Profit Company, we offer basic remuneration without benefits to employees.

Our retirement age is 65.

Next steps

Qualified and shortlisted applicants will receive consideration for employment without regard to race, religion, gender, national origin, sexual orientation, gender identity or disability. Shortlisted applicants will be interviewed.  The panels decision will be final.

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